Chief Financial Officer and Director of Human Resource Management

The Chief Financial Officer and Director of Human Resource Management (CFO/DHRM) will be fully accountable to the Vice-Chancellor (VC) or the VC’s designee for the management and safeguarding of the University’s resources and compliance with an external international audit organisation’s regulations and directives in the fields of organisation and finances.

The CFO/DHRM has three areas of responsibility:

General Administrative Services, Organisation and Human Resources, and Financial Management. The Resources Management/Finances Division is tasked to provide organizational, administrative, technical and financial services to all other departments of the University.

OVERARCHING RESPONSIBILITIES:

* Provide professional leadership to manage Human Resources, Finance and other resources of the University;
* Establish appropriate financial management systems, structures, procedures and controls
* Provide financial oversight for the University;
* Develop and implements financial policy and procedures;
* Coordinate the financial activities of the University including: financial planning, payments, budget and control;
* Advise the VC on all organizational, administrative, human resources and financial matters;
* Represent the VC to external international audit organisation
* Plan, coordinate and execute the work of the Human Resources and Financial Management Division.

DUTIES:

Under the authority of the Vice-Chancellor, but largely on own initiative, the CFO/DHRM will perform the following duties:

(1) Finance

* Design the overall financial management architecture/system for the entire university, including those relating to its capital and construction elements;
* Function as Financial Controller whose activities are Cash Management, Revenue Recognition, Payroll, Accounts Receivable, Accounts Payable, International Accounting and Financial Reporting;
* Manage all finance activities relating to the University;
* Develop and implement financial policy for the Asian University for Women coordinating with the Asian University for Women Support Foundation’s own senior financial staff and systems;
* Develop finance and accounting control systems to manage the affairs of the University;
* Research, identify, recommend, purchase and install a General Ledger system with Accounts Payable, Fixed Asset and Constructing Account Systems included;
* Querying and analyzing financial data to forecast future revenue and expense streams; initial annual budget processes;
* Prepare budget status and Board-restricted fund reports and variance analyses for the Audit Committee, the Executive Committee and the Board of Trustees;
* Support Senior Management, the Executive Committee and the Board of Trustees with all fiscal matters, and attend meetings in a consultative capacity;
* Prepare Payroll and monthly Consulting Fees;
* Working with the Development staff, prepare grant budgets and financial reports to donors. Maintain familiarity with pre-grant award contracts, and monitoring post-award expenditures;
* Development of Human Resource policies and practices to satisfy local needs for hiring, benefits and payroll;
* Risk management including; insurance, contract review, government and legal oversight and operational activities.

(2) Human Resources (HR)

* Oversee the establishment of an annual University Staffing Plan;
* Establish general HR policies and procedures;
* Oversee adherence of all HR processes to the relevant policies and procedures;
* Oversee implementation of personnel policies, procedures and regulations as directed by the VC;
* Advise the VC on matters of general policy in personnel management;
* Oversee the University’s recruitment and selection processes (University’s personnel, temporary and consultative staff);
* Organise the University’s selection panels for recruitment and ensure the organisation of the interview panels and the necessary follow-up procedures are performed;
* Oversee the personnel performance appraisal system and all necessary follow-up procedures;
* Establish Personnel Regulations and apply disciplinary and grievance procedures in conformance with these regulations.

(3) Administration

* Create/develop strategies, policies, directives and procedures within AUW and on the basis of internal quality management and advise the VC on the organizational structure to ensure efficiency within the University;
* Perform other related duties as required

(4) Supervisory/Guidance Duties: Directs the staff of two support units, covering Administration/Human Resources and Financial Management. The incumbent shall provide professional guidance and instruction to the Departments as well as to other University staff in resource management matters

QUALIFICATIONS AND EXPERIENCE:

- Essential:

* Have a university degree in a relevant discipline (Business Management, Finance, Resource Management), preferably equivalent to a Master’s or equivalent education from a recognised academic or professional institution;
* Have Chartered Accountancy qualifications or its international equivalent and experience in a professional accounting arena
* Have a minimum of 10 years of experience in financial management, preferably with a reputable accounting firm;
* Demonstrable skills and extensive experience in Controllership, Financial Management, Accounting and Auditing;
* Extensive experience in leadership of staff in progressively responsible positions;
* Demonstrable abilities to develop, present and execute financial budgets;
* In-depth knowledge of the principles and strategies in the areas of personnel, financial and administration management, preferably in a multinational environment and be able to deal with a wide range of issues in these fields with authority

* Outstanding communication skills and be able to draw up clear and concise reports;
* Ability to communicate and negotiate effectively orally and in writing with good presentation skills and to act on behalf of senior management at high level external meetings;
* Experience in procurement and construction accounting and establishing procedures for procurement of goods and services and manage disbursements relating to construction

- Desirable:

* Have extensive experience in the creation and execution of organizational budgets, preferably in a multinational environment;
* Experienced in the use of computerised support tools;
* Have general knowledge on IPSAS accounting

PERSONAL ATTRIBUTES: The incumbent shall possess personal qualities of integrity, tact, diplomacy, political awareness, judgement and adaptability in order to work harmoniously with colleagues and other staff members from different nationalities

LANGUAGE PROFICIENCY: The incumbent must have a thorough knowledge of the English language, which is the working language of AUW. He/she will be called upon to deal with complex problems and to draw up documents in English

STARTING SALARY: An attractive salary commensurate with experience and a benefits package will be offered.

To Apply:

To obtain more information or submit applications, please contact jobs@asian-university.org. Qualified applicants must submit: (1) a letter of application; (2) CV; and (3) a list of the names and contact information for at least three references. (Official transcripts from all universities/colleges attended are required upon employment.)

Review of applications will begin on February 15, 2009 and will continue until the position is filled.