icddr,b invites applications from suitable candidates for the position of Senior Administrative Officer with
the Research Group of Fertility and Family Planning under the Centre
for Population, Urbanization and Climate Change. The appointment will be
made on a fixed-term basis for 1 year which may be extended for further
period depending on satisfactory performance and availability of
funds.
Duty Station – Dhaka
Salary – Annual Tk.506,840/- inclusive of house rent and conveyance allowances with other admissible benefits.
Benefits/facilities – 14.8%
retirement fund contribution by icddr,b, children allowance @Tk.1,420/-
per child per month, medical facilities for dependent spouse
and children, group life insurance. Subsidized canteen, transport and
daycare facilities subject to availability.
Application Deadline: 30 May, 2013
Job Profile:
- Office Management and Administrative Support: Understand the requirements (timelines, resources, people etc.) from Centre Support Coordinator and PIs; Check existing inventory of furniture and fixtures required for the project; Coordinate with other administrative staffs / field research managers for inter-allocation or hiring of resources; Coordinate with external vendors for field site and logistical requirements; Collaborate with procurement for lease agreements; Prepare justifications for single - source procurement in coordination with Centre Support Coordinator and Research Groups; Raise requisition to procure required materials / furniture’s / fixtures; Sign off receiving and inform research groups; Coordinate with Finance department for facilitating payments; Provide support to internal staff for submission of leave and medical bills on time; Coordinate with IT department to solve any internal customer issues; Coordinate for lunches, teas and snacks for workshop/seminar/meeting participants; Supervise junior administrative staff to provide effective logistical support to researchers. Coordinate with Finance, Procurement, Human Resources, Research Administrations, Facilities Department and other to ensure the Centre’s Support. Monitoring the day to budgetary expenditures under the centre. Coordinate with Finance to ensure the timely financial reporting and invoice for the projects;
- Proposal Development: Coordinate with PIs / RIs to understand the material requirements of a proposal; Provide costs related to the requirements; Prepare photocopies of the final / draft proposals to be used for circulation in order to provide support to researchers to make cost-efficient proposals. Assist to prepare the project budgets as per icddr,b policy;
- Control and Review: Guide subordinate to process requisition of internal customers for event management, stock item requisition, transport requisition, maintenance etc.; Resolve escalated issues; Track the accuracy and closure of internal requisitions; Conduct review meetings with subordinates fortnightly to close any issues; Take feedback from internal customers on performance of juniors in order to process internal customers' request in an effective and efficient manner.
Requirements:
Education and Relevant Experience:
- MBA major in Accounting/ Finance/Management with good academic records;
- 4 years of experience in the administration domain preferably in a multi-national research organization.
Functional Competencies - Research Support
- Knowledge of:
- Centre Functioning;
- Procurement and Sourcing;
- Budgeting and Expenditure Monitoring Skills;
- Asset Management and Maintenance;
- Contractual Stipulations;
- Research Publication Management;
- Internal and External Reporting.
Behavioral Competencies:
- Good skills on Collegiality;
- Good skills on communicate effectively;
- Good skills on Foster partnerships;
- Good skills on Innovative thinking;
- Good skills on Continuous learning.
Interested candidates who fulfill the requirements should submit online applications using icddr,b website: https://centre.icddrb.org/recruitment/jobList.jsp by May 30, 2013. Internal candidates must mention their identification number in the application. Candidate who applied before need not apply.
Special information
icddr,b is an equal opportunity employer and
particularly welcomes applications from women candidates. Any persuasion
will disqualify the candidature. Only short-listed candidates shall be
invited for interview. All tests and interviews will be held in Dhaka.